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The Complete Walkthrough to Configuring Advanced Sorting Rules in Gmail

What to Know

• Run an email search and then select thesearch options button. Define the search criteria, then selectCreate filter .
• To make a rule based on a specific email, open it and go tothree dots >Filter messages like these .
• To manage your Gmail filters, select thegear icon >See all settings >Filters and Blocked Addresses .

This article explains how to set up and manage email filters on the Gmail website (the app doesn’t support email filtering).

How to Create a Gmail Rule From a Search

Gmail’s search tool is quite powerful, so it’s a great place to start if you want to filter emails.

1. Use the search bar at the top of the screen to search for the mail you want to filter.

2. Press thesearch options button to the right of the search box.
   

3. Define one or more criteria for the new rule. These are your options:

   • From : Find emails from one or more specific senders
   • To : Find emails sent to one or more specific recipients
   • Subject : Specify partial or complete text in the message subject line
   • Has the words : Find messages that have specific words somewhere in the email
   • Doesn’t have : Find messages based on specific words that are not found in the email
   • Size : Find emails greater than or less than a specific size
   • Date within : Find emails sent within a certain period
   • Search : Find messages in a specific area of your email account
   • Has attachment : Apply the rule only to messages that have files attached
   • Don’t include chats : Apply the rule to emails only; not to chat conversations
     This step is essential, so don’t overlook it. It explains what Gmail should look for when it runs the filter.

4. ChooseCreate filter .
   
   SelectSearch to see the messages that meet the rule criteria. This is a good way to test what the filter will grab.

5. Select the check box next to the options that specify the behavior you want to apply to this rule. For example,Skip the Inbox (Archive it) willarchive the messages .
   
   Optionally chooseAlso apply filter to [#] matching conversations if you want existing emails to be pulled into this rule, too, and not just new messages.

6. SelectCreate filter to activate the new rule.

How to Create a Gmail Rule From an Existing Email

Follow these steps if you want to filter Gmail messages by a particular sender and you already have an email from them. This will speed up the process a little bit. Here’s how it works:

1. Open the email and select thethree dots from the menu above the message.
2. ChooseFilter messages like these .
   
3. Select the criteria to apply to the new rule.

Some options, like theFrom field, may be pre-populated with details from the selected message. We’ve seen strange characters show up here, so be sure to double-check that the information is correct for your specific filter.
4. SelectCreate filter .

5. Pick one or more actions the filter should take. In our example, we’re having Gmail auto-delete messages that match the filter, so we’ve pickedDelete it .
How to Send Self-Destructing Messages in Gmail

6. SelectCreate filter .

One of Gmail’s features is the ability tomake multiple aliases associated with your primary email address. Emails addressed to these aliases are sent to your primary Gmail account.To filter messages from a specified alias , create a rule with the alias as the criteria, then assign behaviors to the rule.

Click here

How to Manage Rules in Gmail

It’s easy to collect a bunch of rules over time. If you no longer want a specific filter to apply or you’relosing track of your messages , it’s easy to review and delete Gmail rules from the settings.

1. Select thegear icon, then chooseSee all settings .
   

2. Select theFilters and Blocked Addresses tab at the top of the page.

3. To make changes to a rule, selectedit . To remove a rule so that it no longer filters your email, selectdelete .
   

FAQ

• How do I create an email signature in Gmail?
  In Gmail, go toSettings >General . ChooseCreate new next to theSignature section. Give the signature a name and then enter your desired signature in the field. Once you selectSave Changes , you caninsert your signature into your email.
• How do I create folders in Gmail?
  Gmail usesLabels instead of folders, but you can easilyorganize your Gmail with labels. To create custom labels, go toSettings >Labels >Create new label .

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